FileLine ACCESS
The Retrievex FileLine System includes the records industry's best solution for online inventory access and reporting: FileLineACCESS.
This comprehensive, completely customizable, online resource allows you to manage all aspects of your off-site records storage from the convenience of your desktop.
Input records information into a customized database
Authorized users input records information at the box and, optionally, the file level, eliminating the use of traditional paper forms and offline databases.
Manage your records classification program
Retrievex will work with you to establish records retention criteria for your records. When information about your records has been input to FileLineACCESS, the system will automatically calculate retention requirements to assure compliance.
Reports and Work Orders can be viewed online
With FileLineACCESS reports and work orders can be viewed from the convenience of your desktop. Wondering about the status of a work order? You can access all open and closed work orders and determine their status and view the signature of the person who signed off on the completion of the work order.
Validate data for accuracy and completeness
FileLineACCESS ensures accuracy by validating the department numbers and record codes for each department, as well as the retention period and destruction eligibility date. Document destruction will not occur until it is approved by an authorized customer representative.
Quickly search for records and historical information
Finding the records you need is easy with FileLineACCESS’ comprehensive search capabilities. In addition, a complete history of every box and file is maintained in the system. That means that requested items that have already been returned to you can easily be located and tracked. This historical information is often critical when conducting audits.
Order boxes or files for delivery or pickup
FileLineACCESS contributes to enhanced productivity by enabling authorized users to easily request records pickup or delivery. No phone calls are needed. No cumbersome paper inventory reports are needed. Just search for the item needed and connect with the service needed, online.
Assure compliance with records management policies
With FileLineACCESS, designated management personnel can be notified by email of all items placed into storage, and view details related to those items. This enables managers to ensure that designated users are complying with the organization’s information management policies.
