RecordsLinkSM
RecordsLink takes Total Recall's records managementl system to an even higher level of performance. This comprehensive, completely customizable, online web technology allows you to manage all aspect of your records off-site storage from the convenience of your desktop.
Using RecordsLink, you can:
Input record information into a customized database.
Your authorized users will be able to input record information at the box and, optionally, the file level, eliminating the use of traditional paper forms.
Manage records retention requirements
Retrievex Consulting Services will work with you to establish records retention criteria for your documents. When document information has been input to RecordsLink, the system will automatically calculate retention requirements to assure compliance.
Validate data for accuracy and completeness
RecordsLink ensures accuracy by validating the department numbers and record codes for each department, as well as the retention period and destruction eligibility date. Document destruction will not occur until it is approved by an authorized client representative.
Quickly search for documents and historical information
Finding the documents you need is easy with RecordsLink’s comprehensive search capabilities. In addition, a complete history of every box and file is maintained in the system. That means that requested items that have already been returned to you can easily be located and tracked. This historical information is often critical when conducting document audits.
Order boxes or files for delivery or pickup
RecordsLink contributes to enhanced productivity by enabling authorized users to easily request document pickup or delivery. No phone calls are needed. No cumbersome paper inventory reports are needed. Just search for the item needed, and connect with the service needed online.
Assure compliance with records management policies
With RecordsLink, designated management personnel can be notified by email of all items placed into storage, and view details related to those items. This enables managers to ensure that designated users are complying with the organization’s records management policies.
Scan on Demand
Need to see a document immediately? With RecordsLink and our Scan-On-Demand service, Retrievex can quickly pull the information, feed it through a high-resolution scanner, convert the image to a .pdf file and securely transmit the file via the internet to your authorized user’s email box.