Electronic Content Management
Retrievex Electronic Content Management includes the conversion of paper-based originals to a digital format as an alternative to the paper-based archiving of business records as well as the scanning of groups of archived original paper based documents that are identified from time to time as requiring more consistent or active retrieval.
Retrievex can also intake electronic documents that are then stored in a hosted SharePoint environment.
While many organizations are looking at digital formatting as a way to reduce storage costs, when you consider that the average box of records costs approximately $150.00 to convert from paper-based originals to digital format, the return on that investment, when compared to paper-based offsite archiving is difficult to justify.
On the other hand, converting paper-based originals to digital format makes sense if the records to be archived are accessed frequently or are a part of an ongoing business process, in which case an Electronic Content Management Solution may be appropriate.
It is always important to remember, when archiving paper-based records and you need to see a document immediately, you have available the FileLine Digital Document Access option. Retrievex will quickly pull the record, feed the documents through a high-resolution scanner, convert the images to a PDF file and securely transmit that file via the internet to your authorized user’s email box, or host the original electronic document in our unique hosted SharePoint-based archiving solution.
Both document conversion as an alternative approach to paper-based records archiving and, as needed, project-based conversion efforts that are integrated into a conventional paper-based solution, result in improved employee productivity and more rapid access to active records.
Retrievex can help to determine the best, most economical approach for your organization’s needs: digital formatting of all records to be archived, conventional paper-based records management or a combination of the two where records are classified and particularly-active records are converted from paper to digital and less-active paper is stored as is.
Retrievex Information Management Services can help to determine the best, most economical approach for your organization’s needs: digital formatting of all records to be archived, conventional paper-based records management or a combination of the two where records are classified and particularly-active records are converted from paper to digital and less-active paper is stored as is.
free consultation
Simply call 1 877 FileLine.
We will answer your questions, review your individual requirements for professional records and information management, and recommend the best ways we can collaborate to improve your access to information while saving you money.
